Document Controller

Job details

Location: NSW - Sydney
Reference: Ad-33120
Posted: 8 months ago

Job description

About the Company:
This is a global engineering, management and development company who work on the worlds highest profile infrastructure and development projects. They employ over 1600 people, this is a temporary on-going contract.
About the Role:

  • Process incoming and outgoing transmittals from TeamBinder, adding to ProjectWise and notifying approvers of action required
  • Ensuring metadata in ProjectWise matches document and issuing transmittal on TeamBinder
  • Submitting RFIs on TeamBinder once RFI has completed approval for submission process
  • Adding RFIs received via TeamBinder to ProjectWise and notifying appropriate people for action
  • Submitting TeamBinder correspondence as requested
  • Ensuring all correspondence received via TeamBinder is added to ProjectWise and has been circulated to the appropriate person/s for approval and action/information
  • Upload comment responses to TeamBinder once approved in ProjectWise
  • Adding informally received information to ProjectWise and notifying approvers of action required.
  • Providing support on use of ProjectWise
  • Weekly Tasks (as example)
  • Generating reports from TeamBinder of documents submitted and comment status


Preferred Qualification in Business Administration, Records Management, Recordkeeping, or Quality Management/Assurance, Information Management

About You:

  • We’re looking for someone with Intermediate or above skills in Microsoft Office (preferably Word 2016, Excel 2016, PowerPoint 2016 , Outlook 2016 and above)
  • Proficiency in editing PDFs in Adobe Acrobat, PDFX-Change Editor or similar
  • Clear verbal and written communication skills
  • Demonstrated attention to detail
  • Demonstrated self-motivation and ability to work with minimal supervision
  • Capable of working well both independently and in teams
  • Ability to prioritize tasks and juggle competing demands
  • Willingness to learn 
  • Patience and ability to repeat instructions in multiple ways until understood
  • Information Manager requirements
  • Experience with TeamBinder and/or ProjectWise before (or other EDMS systems)
  • Demonstrated experience as Document Controller or Records Manager
  • Demonstrated experience writing and developing procedures
  • Experience in integration of QA process into document management
  • Experience of successful project set-up

How to apply 

To be considered apply now!  JN-165452

This job has expired!