Job details
| Discipline: | |
| Reference: | Ad-33120 |
| Posted: | almost 5 years ago |
Job description
About the Company:
This is a global engineering, management and development company who work on the worlds highest profile infrastructure and development projects. They employ over 1600 people, this is a temporary on-going contract.
About the Role:
- Process incoming and outgoing transmittals from TeamBinder, adding to ProjectWise and notifying approvers of action required
- Ensuring metadata in ProjectWise matches document and issuing transmittal on TeamBinder
- Submitting RFIs on TeamBinder once RFI has completed approval for submission process
- Adding RFIs received via TeamBinder to ProjectWise and notifying appropriate people for action
- Submitting TeamBinder correspondence as requested
- Ensuring all correspondence received via TeamBinder is added to ProjectWise and has been circulated to the appropriate person/s for approval and action/information
- Upload comment responses to TeamBinder once approved in ProjectWise
- Adding informally received information to ProjectWise and notifying approvers of action required.
- Providing support on use of ProjectWise
- Weekly Tasks (as example)
- Generating reports from TeamBinder of documents submitted and comment status
Qualifications:
Preferred Qualification in Business Administration, Records Management, Recordkeeping, or Quality Management/Assurance, Information Management
About You:
- We’re looking for someone with Intermediate or above skills in Microsoft Office (preferably Word 2016, Excel 2016, PowerPoint 2016 , Outlook 2016 and above)
- Proficiency in editing PDFs in Adobe Acrobat, PDFX-Change Editor or similar
- Clear verbal and written communication skills
- Demonstrated attention to detail
- Demonstrated self-motivation and ability to work with minimal supervision
- Capable of working well both independently and in teams
- Ability to prioritize tasks and juggle competing demands
- Willingness to learn
- Patience and ability to repeat instructions in multiple ways until understood
- Information Manager requirements
- Experience with TeamBinder and/or ProjectWise before (or other EDMS systems)
- Demonstrated experience as Document Controller or Records Manager
- Demonstrated experience writing and developing procedures
- Experience in integration of QA process into document management
- Experience of successful project set-up
How to apply
To be considered apply now! JN-165452