Executive Assistant

Job description

​​​​​​About the role 

Working for a Tier One Construction firm, I am looking for an EA with experience in supporting at C-Suite level to take on a 6 month temporary position based in North Sydney. This is a full time role working 8am – 5pm Monday - Friday paying up to $40+super p.h Please note, this position is due to start in October.

Duties:

• Acting as the point of contact between the executives and internal or external colleagues
• Organising meetings and booking meeting rooms
• Handling all correspondence
• Making travel arrangements and detailed travel itineraries
• Taking dictation and minutes and writing them up subsequently
• Producing reports and presentations
• Maintaining the current filing and database system, and looking for ways to improve current systems

You must have:

• The ability to show initiative and prioritize work accordingly
• Prior experience supporting senior management& C-Suite in an EA capacity
• Overseeing events and presentations when required
• The ability to manage a heavy workload and maintain flexibility to a fast paced environment
• Ability to work to deadlines whilst planning, coordinating and delivering projects
• Professional and able to work across several tasks at one time
• Arrange travel for a number of staff and coordinate team members and meetings
• Manage expenses for applicable staff members
• Intermediate to advanced Microsoft Office skills are crucial to be considered for this role (Outlook, PowerPoint, SharePoint and Excel)
• You will be well presented and have the confidence to deal with a variety of stakeholders, whilst managing multiple tasks in a dynamic and fun environment.
• This role requires an individual with outstanding communication skills and a positive attitude who is adaptable with the ability to communicate with various organizational levels. 
• Construction industry experience would be advantageous

Please apply now!