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Executive Assistant

Job details

Location: NSW - Sydney
Discipline:
Reference: Ad-21920
Posted: 3 months ago

Job description

​​​​​​About the role 


Working for a Tier One Construction firm, I am looking for an EA with experience in supporting at C-Suite level to take on a 6 month temporary position based in North Sydney. This is a full time role working 8am – 5pm Monday - Friday paying up to $40+super p.h Please note, this position is due to start in October.

Duties:

  • Acting as the point of contact between the executives and internal or external colleagues
  • Organising meetings and booking meeting rooms
  • Handling all correspondence
  • Making travel arrangements and detailed travel itineraries
  • Taking dictation and minutes and writing them up subsequently
  • Producing reports and presentations
  • Maintaining the current filing and database system, and looking for ways to improve current systems


You must have:

  • The ability to show initiative and prioritize work accordingly
  • Prior experience supporting senior management& C-Suite in an EA capacity
  • Overseeing events and presentations when required
  • The ability to manage a heavy workload and maintain flexibility to a fast paced environment
  • Ability to work to deadlines whilst planning, coordinating and delivering projects
  • Professional and able to work across several tasks at one time
  • Arrange travel for a number of staff and coordinate team members and meetings
  • Manage expenses for applicable staff members
  • Intermediate to advanced Microsoft Office skills are crucial to be considered for this role (Outlook, PowerPoint, SharePoint and Excel)
  • You will be well presented and have the confidence to deal with a variety of stakeholders, whilst managing multiple tasks in a dynamic and fun environment.
  • This role requires an individual with outstanding communication skills and a positive attitude who is adaptable with the ability to communicate with various organizational levels. 
  • Construction industry experience would be advantageous


Please apply now!