Executive Assistant

Job details

Location: VIC - Melbourne
Reference: Ad-41549
Posted: over 1 year ago

Job description

Primarily you will be responsible for ensuring the smooth day to day running of the GMs busy and dynamic diary, email management and screening calls. You will also work together with the wider support team to ensure cohesive support is provided across the broader senior leadership team, manage highly confidential information, and extensive meeting management combined with the following key duties: 

Key responsibilities:

  • Provision of high level administrative and executive assistant support to the GM
  • Manage the GM’s diary, commitments and appointments.
  • Arrange travel and process expenses
  • Coordinate meetings, calls, agendas, catering for various internal/external client meetings
  • Manage emails, correspondence and phone calls in a professional and courteous manner
  • Prepare and edit professional documents, communications and correspondence
  • Provide end-to-end project administration support
  • Undertake special projects and activities as directed

Key requirements:

  • Previous administration experience supporting senior or executive level management
  • Strong planning and organisational skills
  • Managing tight and changing deadlines
  • Demonstrated ability to work flexibly to deadlines on multiple tasks/projects
  • Good stakeholder engagement and management skills
  • Strong written and verbal communication skills
  • Experience preparing letters, reports and submissions
  • Excellent attention to detail


This job has expired!