Personal Assistant

Job description

About the role:
Our client the NSW Government is looking for a Personal Assistant to join a new team for a four-month contract in the CBD Office. The core responsibilities of the role are to provide executive coordination and administration services to Executive Director and two Directors to support the effective and efficient operations of the branch.
 
Responsibilities:

• Provide a professional, accurate and efficient executive support service by applying knowledge of government protocols and administration policies, processes and procedures
• Undertake diary management, organise travel arrangements, coordinate venue hire and catering, manage information requests, draft correspondence and organise equipment and resource orders for meetings
• Provide secretariat support to division, group or branch committees including organising and scheduling meetings, preparing agendas and briefing papers, coordinating presentation materials and logistical requirements, minute taking, drafting and dissemination, documenting decision making processes and actioning items
• Assist in the preparation and collation of confidential, high level and often urgent submissions and responses, reports, briefing notes, Cabinet documents, Parliamentary Questions and House Notes, ministerial correspondence and advice, presentations, minutes and recommendations for approval, ensuring compliance with EPA and parliamentary processes
• Undertake office coordination activities including processing equipment and resource orders, distributing mail, filing, preparing purchase orders and invoices, receipting items, maintaining asset registers and monthly reporting
• Support data collection and reporting related to high profile projects and strategic performance planning

 
About you:

• Requires at least 2 years of experience in state government field or in a related area
• Excellent communication skills, both written and verbal
• Advanced MS Office Suite, SAP and CM9
• Strong organisational and time management skills
• Ability to multi task and prioritise
• Able to build strong working relationships
• Excellent attention to detail
• A proactive attitude

 
What next: 
If you believe you are suitable for this role, please contact Jessica Vrtaric 02 9641 2447 / jessica@charterhouse.com.au