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Senior Executive Assistant to CEO

Job details

Location: VIC - Melbourne
Discipline:
Reference: Ad-21815
Posted: about 1 month ago

Job description

A rare and exciting opportunity to provide high level Executive support to the CEO.  

 

Working for a well recognised, highly regarded body corporate responsible for the administration and operation of the wholesale national energy market across Australia. 

 

Key stakeholder management: 

  • CEO & Managing Director 

  • Chairman 

  • Members of Government  

  • Executive Leadership Team 

  • National Administration Manager 

 

Your Major Accountabilities will include  

  • Extensive diary management to the CEO 

  • Coordination of meetings 

  • Process and prioritise all items received from employees, for the CEO’s attention,  

  • Manage incoming telephone calls and emails on behalf of the CEO. 

  • Manage all the travel requirements  

  • Undertake any personal bookings requested 

  • Coordinate weekly and monthly ELT and Management meetings, as well as accurate minuting. 

 

***Must be able to work flexible hours, outside of usual business hours (9-5) in addition to being contactable visa phone and email outside of business hours as the need arises.*** 

 

Essential Knowledge and experience required to be successful 

  • Extensive experience in a similar role, within a large organization in retail utilities or transport

  • Experience in dealing with Boards, Senior Executives and Managers. 

  • Managing a complex executive diary and in arranging detailed travel arrangements (interstate and overseas) 

  • Draft and review Management reports and correspondence 

  • Microsoft Office Suite, Intermediate – Advanced level. 

  • Demonstrated knowledge of Government structures and political policies affecting the energy sector 

 

The role needs an experienced Executive Assistant who can be discreet, intuitive, and thoughtful, along with having strong corporate experience working at a similar level.