Senior Executive Assistant to CEO

Job details

Location: VIC - Melbourne
Reference: Ad-21528
Posted: 8 months ago

Job description

A chance to work for a well recognised, highly regarded body corporate responsible for the administration and operation of the wholesale national energy market across Australia.
Key stakeholder management:

  • CEO & Managing Director
  • Chairman
  • Members of Government
  • Executive Leadership Team
  • National Administration Manager

Your Major Accountabilities will include

  • Extensive diary management to the CEO
  • Coordination of meetings,
  • resolving booking conflicts according to business priority.
  • liaising with the CEO to allocate correspondence requiring action by departments,
  • follow up and review on responses,
  • Process and prioritise all items received from employees, for the CEO’s attention,
  • Manage incoming telephone calls on behalf of the CEO and Board Chairman,
  • Monitor, review and prioritise any incoming emails directed to the CEO and Chairman
  • Assist in the preparation of the Managing Director’s report to the Board including
  • Manage all the travel requirements (interstate and overseas) for the CEO and Board Chairman.
  • expenses for the CEO and Board Chairman, and coordinate the payment of invoices.
  • Maintain the CEO’s personal contact database.
  • Undertake any personal bookings requested by the Chairman.
  • Coordinate weekly and monthly ELT and Management meetings, as well as accurate minuting.

***Must be able to work flexible hours, outside of usual business hours (9-5) in addition to being contactable visa phone and email outside of business hours as the need arises.***
Essential Knowledge and experience required to be successful

  • Extensive experience in a similar role, preferably within a large organization.
  • Experience in dealing with Boards, Senior Executives and Managers.
  • Managing a complex executive diary and in arranging detailed travel arrangements (interstate and overseas)
  • Draft and review Management reports and correspondence
  • Microsoft Office Suite, Intermediate – Advanced level.
  • Demonstrated knowledge of Government structures and political policies affecting the energy sector.

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