Team Administrator

Job description

The primary focus of this role includes a variety of tasks to provide administrative support the wider team unit along with managers/directors/reception when required. 

Responsibilities:

• Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
• Tracks operational data in a database, including financial and other reporting metrics
• Uses software tools to compile data into presentation format
• Maintains accurate schedule of activities of the leader/executive supported, including complex meeting coordination and may include travel arrangements Independently prepare presentations and recurring reports
• Coordinates special projects and department activities
• Coordinates office functions with other departments
• Receives and responds to routine correspondence following established procedures
• Supports Director and Managers
• Maintains filing system;
• Order office supplies
• Utilizes general business equipment such as fax and copier in the performance of assigned duties
• Plans and coordinates meetings and special events as required
• Assists in the preparation of regularly scheduled reports, processes and check requests
• Receives telephone calls, incoming mail and other correspondence and route as appropriate
• Reception cover if needed
• Supports Manager(s) by typing proposals, letters and other correspondences
• May reconcile expense reports, process check requests and make travel arrangements
• Perform other related duties as required

Requirements:

• A team player, who is willing to assist when needed 
• High level Excel and PowerPoint knowledge 
• Exceptional communication skills with staff and clients at all levels of the business
• Highly organised individual who can prioritise their workload
• A key part of the role includes organising work events, travel and correspondence 
• At least 2 years of experience in a similar position
• Outgoing, energetic and a passion to reflect work to customers 
• Exceptional customer service and a positive attitude 
• Previous experience working for a large infrastructure company would be an advantage