Team Assistant

Job description

The team Assistant will provide clerical, administrative assistance the GM, Activate & Complete and their wider teams.

• Diary management, meeting coordination and prioritisation of critical activities in support of the GM
• Team based meeting management, preparation of material and facilitation;
• Produce Reports and Presentations as required to support operational activities;
• Manage travel arrangements for the GM and be the central point of contact for all inquiries regarding travel bookings and associated expense claim management;
• Support engagement of the team to understand current opportunities to develop team engagement and communication;
• Liaise regularly with key stakeholders, executives, general managers and their assistants;
• Coordinate facilities and office space requirements for the group;
• Co-ordination of recruitment and on-boarding activity for new employees;
• Co-ordinate events and team based activities
• Additional clerical, administrative and general office duties involving document creation, file and record maintenance as required etc;
• Liaise with Security Team / Concierge desk about access to Secure Floors;
• Managing correspondence effectively;
• All other administration / coordination tasks as required;

This role requires an individual who is comfortable in communicating with people at all levels in the organisation, with the ability and flexibility to adapt to different approaches and work styles. In return you will join a high-performing and dynamic team where you will become a valued member of the team.