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Temporary Office Manager – Legal Firm

Job details

Location: VIC - Melbourne
Discipline:
Reference: Ad-22012
Posted: 3 months ago

Job description

You will be responsible for looking after an office of approx. 80- 100. The role would also include looking after the Mailroom, Catering, Reception and Switchboard teams.
 
Key responsibilities include but are not limited to:  

  • Managing rosters and absences and OH&S requirements.  
  • Manage tenancy security system and office card access for all staff  
  • Liaise with building management on all office related matters and repairs 
  • Liaise with local IT on client floor AV faults and repairs 
  • Manage relationship with all office suppliers and vendors 
  • Responsible for the maintenance and upkeep of the office space, including: office cleaners, carpet cleaners and air conditioning maintenance etc 
  • Testing of the Emergency Response System  
  • Ensure smooth running of office events and activities  
  • Invoice management 

 
To be successful you will:  
 

  • Degree holder in Business and Administration or other related fields (preferred) 
  • Previous office management experience in a legal or professional services environment 
  • Ability to proactively  identify critical business issues and deal with appropriately 
  • Exceptional people management skills, including high level influencing skills 
  • Ability to negotiate effectively and commercially 
  • High level communication skills both written and verbal  
  • Maintain confidentiality and sensitivity of information and use discretion when dealing with such matters 

 
 

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