Coordinator Information Management

Job details

Location: Victoria
Job Type: Permanent
Reference: 99237
Posted: 4 months ago

Job description

  • Knowledgeable information management team
  • One accrued day off in each 20-day work cycle is available with this position.
  • Experience working in the Government sector is essential


About the company

You will be working for a Local Government authority in the inner western suburbs. This is a great opportunity to broaden your local government experience and knowledge. You will be joining a government authority who encourage career development and growth opportunities.

You will be joining a well-tenured information management team, encompassing one specialist, 2 information management officers and a part-timer as well. The average tenure in the team is 10 years, they are all well-versed in their responsibilities.

You will be working 38 hours per week, which is to be worked between the spread of hours 7.00am to 7.00pm Monday to Friday. The council are currently working hybrid, you will be working on average 3 days in the office and 2 from home.


Your key responsibilities include: 

  • Manage and lead the Information Management team (team of 4 & 1 part-timer) to ensure provision of quality service and achievement of delivery targets.
  • Provide strategic advice and guidance to all levels of staff on matters pertaining to Records and Information Management.
  • Oversee the Information Management budget in a timely and transparent manner, ensuring all programs and projects have an allocated budget and are managed cost effectively.
  • Develop and implement systems, policies, and procedures to ensure Council’s obligations under Public Records Act are met.
  • Substantial working knowledge and understanding of relevant legislation pertaining to Information Management including the Public Records Act (Vic).
  • Ensuring the integrity of the council's records management system, Content Manager 9.
  • Ensuring Council's obligations are met in respect to compliance with Public Records Act 1973, Public Records Office Victoria Standards and industry standards.
  • Monitoring and reporting on compliance with agreed organisational performance indicators.
  • Adopting a pro-active risk management approach to all Council activities that the incumbent is responsible for and ensure that risks are identified, quantified, and controlled and that Council employees, contractors and the community are protected against reasonable loss.


You will have the following:

  • Experience working in an information management role within the Government sector
  • Tertiary qualifications in Records Management / Record keeping / Information Management with subsequent relevant experience, or lesser formal qualifications with extensive relevant experience is desirable.
  • Demonstrated experience in managing projects and contracts.
  • Experience in engaging others to deliver on outcomes within a change resistant environment.
  • Demonstrated experience in working with Electronic Document & Records Management Systems (EDRMS), specifically Content Manager 9
  • Proven ability to review, analysis and implement records management processes in accordance with regulatory and industry standards that achieves best practice.
  • Previous experience in managing a records/information management environment including people management skills.
  • High level of interpersonal skills, including communications skills (written and verbal), consultation, problem solving and negotiations skills to achieve team goals and objectives
  • Demonstrated ability research, co-ordinate and manage projects and tasks within agreed time frames.




In return you will be rewarded with the opportunity to get your foot in the door to work for a Local Government. You will be working for an innovative and community focussed organisation.

If you are interested in this role please APPLY today.

At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace