Legal Secretary

Job description

A prominent NSW Government Department requires an experienced Legal Secretary to join their team for a 6-month contract starting ASAP.

Duties/Task:

• Provide highly professional customer service both over the phone and via enquires received (including relaying informed messages to solicitors)
• Arrange appointments, attend to all preparation for meetings and record all key dates and information in the diary to support solicitors with the organisation of their schedules
• Undertake a range of administrative tasks for solicitors, including photocopying, assembly and distribution of briefs to counsel, mail outs, processing invoices, arranging couriers, travel and accommodation etc.
• Undertake accurate entry of all legal documents in the internal management system, ensuring all files (physical and electronic) are organised, compliant and up-to-date
• Co-ordinate and monitor the delivery and disposal of files and archives (tracking and recording of file movements)
• Undertake searches of systems and databases as required to provide information sought by enquirers
• Respond to enquiries and liaise with all relevant internal/external stakeholders
• Maintain the hard copy and electronic file collection of corporate records in accordance with statutory requirements
• Co-ordinating and Overseeing the daily mail distribution (collect and organise delivery correspondence)
• Provide secretarial support in preparation of legal documentation and correspondence

Essential Skills:

• Excellent organisation skills and experience in the provision of effective administrative support, and ability to prioritise
• Excellent written and verbal communication skills and experience in working with minimal supervision
• Demonstrated intermediate level word processing and spreadsheet skills
• Experience using outlook, word and excel
• Certificate 3 in Business Administration 1-2 years’ legal administration experience

You MUST be available Immediately.

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