Office Coordinator

Job description

• Start immediately to support smooth running of the Sydney office and coordinate logistics across Melbourne and Canberra offices.
• Immediate start – 30th June (with potential extension or permanent) at $55 per hour + super. Hybrid work available, typically 3 days in the office and 2 days from home, with occasional 5-day office weeks during busy periods.
• Collaborate with leadership and EA/EO teams to ensure efficient operations and effective stakeholder support.

• Manage end-to-end operations of the Sydney office, including stationery orders, facilities contracts, vendor coordination, building manager liaison, and office visits.
• Oversee logistics and coordination for other offices (Melbourne and Canberra) in collaboration with local office staff.
• Support the smooth running of administrative functions alongside EAs, including general admin, meeting preparation, and note-taking.
• Act as main point of contact for building managers and office-related matters.
• Track deliverables, follow up on priorities, and support cross-team coordination.
• Identify inefficiencies in workflows and recommend improvements to processes and operational systems.
• Support leadership with administrative tasks, data management, and preparation of briefs, board notes, and reports.
• Explore opportunities to leverage AI tools, including Co-Pilot, to improve team efficiency and productivity.
• Support wider EA/EO team in operational and administrative processes to ensure consistency and effectiveness across the office.

• Proven experience in office coordination, administration, or office management roles.
• Strong organisational skills with the ability to manage multiple priorities in a fast-changing environment.
• Commercially minded, confident in working with a variety of stakeholders.
• Experience working in established environments with structured processes is highly desirable.
• Comfortable learning and using AI and productivity tools to enhance efficiency.
• Excellent communication, attention to detail, and problem-solving skills.

• Collaborative and supportive team environment.
• Flexible, adaptable, and proactive approach to changing priorities.
• Enjoys working in a professional yet dynamic office environment.