PA position| Pennant Hills location| Immediate start

Job description

• Temporary role for minimum of 3 months
• $380 per day including super
• Immediate start

My telco client based in Pennant Hills is looking for an immediate PA/EA to join them on a temporary basis with the view to be extended.
This is a full time position, 8 hours a day Monday – Friday.

Duties:

• Diary management of State manager 
• Schedule, arrange and set up meetings, including steer co meetings, team meetings; 
• Draft and compile agenda, packs and documents for any meetings as required 
• Take meeting minutes and arrange distribution 
• Action any follow up items 
• Assist managers with on-boarding new team members 
• Filing, distributing and publishing (intranet, SharePoint) of meeting packs, minutes, agenda’s and actions 
• Scheduling Steering Committee & Work Group meetings 
• Coordinating participants and venues for all meetings, including off-site locations 
• Additional ad hoc administrative support as required across the team 
• Documentation and Governance 
• Experience in the use of CRM / databases or similar. 

Professional background / Skills Required: 

• MUST be able to demonstrate initiative, a self-starter who can pre-empt situations 
• While training will be provided, this is a busy / fast paced team, so requires someone who can think on their feet with little direction. Someone who is inquisitive and will attempt to discover things for themselves if needed 
• An ability for continuous improvement / process improvement 
• Previous experience in a similar role, supporting executive level managers 
• Previous experience as an Team Assistant at a senior level, supporting multiple managers 
• EA experience supporting multiple managers / team, however this will not suit an EA who has only worked in a 1:1 capacity 
• Must have a ‘can-do’ attitude 
• Must be flexible, able to take on multiple tasks and time manage effectively 
• Must have exceptional communication skills, written and verbal and high level attention to detail 
• Must have a high degree of professionalism and be able to liaise with all levels of management  

Unfortunately candidates on a Working Holiday Visa will not be considered due to the length of the assignment. Please apply now!