Settlements Officer, 12 month Fixed Term, $65k Package

Accountabilities:

• Ensure all funded Leases are compliant with Financiers’ Credit Policy & Settlement Guidelines.
• Ensure all legal documents are executed correctly & compliant with set policies & guidelines.
• Ensure deals settled are within approval conditions.
• Ensure P&A funded deals are prepared & submitted to financiers within set timeline.
• Ensure PPSRs are correctly registered and removed at termination in a timely manner.
• Manage and prioritize settlement workflows within set timeframe.
• Contribute to process improvement.
• Contribute to external audit process when required.
• Proper management of legal document archiving and storing process.

Key Tasks:

1. Settlement Process:

• Check Settlement documents to ensure they adhere to credit approval criteria, regulatory frame works (AML/CTF, NCCP, PPSR), financiers’ policies & settlement guidelines.
• Ensure that documented details match to purchase orders/ invoices/ delivery letter/ rego documents/ re-finance letters etc.
• Ensure details in the source document matches with relevant enterprise system.
• Ensure insurance documents are properly drawn to cover the asset.
• Manage workflows by prioritising urgent deals. Liaising with the Vehicle Delivery/ Sales support teams to get errors adjusted.
• Prepare settlement worksheets for external funders, to generate brokerage & funding documents.
• Collate Settlement packs & submitting to our panel of financiers for settlement.
• Make payments for initial rentals and any other financing fees set by the financiers.
• Timely month end Settlement of all contracts to achieve targeted monthly New Business Writings prior to Financiers’ cut off time.
• Ensure secure storage of contract documentation (scanning & attachment to system).

2. PPSR Process

• Register security interest for funded contracts on PPSR.
• Process daily batch uploads to PPSR site to capture bulk new asset activations and assets terminations.
• Manage & process PPSR enquiries in the PPSR Mailbox.
• Performing regular audits to ensure assets under financed are properly covered for PPSR.

Additional responsibilities:

• Contribute to process improvement.
• Assist in external audit process when required.
• Perform UAT testing during any developments or change implementation in enterprise system.

Relationship Management:

• Maintain good internal relationships & work collaboratively with Team Members from all divisions of the business.
• Maintain good relationships with panel of Financiers.

Skills and Experience:

• Minimum 2 years’ experience in Leasing Finance, in either Automotive Fleet Leasing or Asset Finance in a Financial institution.
• Familiar with leasing products such as Novated Lease, Operating Lease, and CHP contracts.
• Have exceptional attention to detail and numeracy skills.
• Excellent time management skills with the ability to prioritise tasks to meet target.
• Intermediate to advanced capability of Microsoft Office Suite (Word, Excel & Outlook).