Settlements Officer, 12 month Fixed Term, $65k Package

Job details

Location: St Leonards
Salary: $65k Package
Job Type: Contract
Reference: 98429
Posted: about 2 months ago

Job description

  • 12 Month Fixed Term Contract
  • $65k Package
  • Flexible Working 


About the Company:

My Client is an ASX listed financial services company in an exciting period of growth.



  • Ensure all funded Leases are compliant with Financiers’ Credit Policy & Settlement Guidelines.
  • Ensure all legal documents are executed correctly & compliant with set policies & guidelines.
  • Ensure deals settled are within approval conditions.
  • Ensure P&A funded deals are prepared & submitted to financiers within set timeline.
  • Ensure PPSRs are correctly registered and removed at termination in a timely manner.
  • Manage and prioritize settlement workflows within set timeframe.
  • Contribute to process improvement.
  • Contribute to external audit process when required.
  • Proper management of legal document archiving and storing process.


Key Tasks:

1. Settlement Process:

  • Check Settlement documents to ensure they adhere to credit approval criteria, regulatory frame works (AML/CTF, NCCP, PPSR), financiers’ policies & settlement guidelines.
  • Ensure that documented details match to purchase orders/ invoices/ delivery letter/ rego documents/ re-finance letters etc.
  • Ensure details in the source document matches with relevant enterprise system.
  • Ensure insurance documents are properly drawn to cover the asset.
  • Manage workflows by prioritising urgent deals. Liaising with the Vehicle Delivery/ Sales support teams to get errors adjusted.
  • Prepare settlement worksheets for external funders, to generate brokerage & funding documents.
  • Collate Settlement packs & submitting to our panel of financiers for settlement.
  • Make payments for initial rentals and any other financing fees set by the financiers.
  • Timely month end Settlement of all contracts to achieve targeted monthly New Business Writings prior to Financiers’ cut off time.
  • Ensure secure storage of contract documentation (scanning & attachment to system).

2. PPSR Process

  • Register security interest for funded contracts on PPSR.
  • Process daily batch uploads to PPSR site to capture bulk new asset activations and assets terminations.
  • Manage & process PPSR enquiries in the PPSR Mailbox.
  • Performing regular audits to ensure assets under financed are properly covered for PPSR.

Additional responsibilities:

  • Contribute to process improvement.
  • Assist in external audit process when required.
  • Perform UAT testing during any developments or change implementation in enterprise system.

Relationship Management:

  • Maintain good internal relationships & work collaboratively with Team Members from all divisions of the business.
  • Maintain good relationships with panel of Financiers.


Skills and Experience:

  • Minimum 2 years’ experience in Leasing Finance, in either Automotive Fleet Leasing or Asset Finance in a Financial institution.
  • Familiar with leasing products such as Novated Lease, Operating Lease, and CHP contracts.
  • Have exceptional attention to detail and numeracy skills.
  • Excellent time management skills with the ability to prioritise tasks to meet target.
  • Intermediate to advanced capability of Microsoft Office Suite (Word, Excel & Outlook).