Team Assistant

Job details

Location: NSW
Salary: $450 a day including Super
Reference: Ad-16784
Posted: 11 months ago

Job description

  • North Sydney
  • Temporary
  • $450 a day including Super 

This role supports the General Manager, as well as his wider team of Executive Managers, Program and Project Managers . This is a team size of 6 people with the view to grow.  
This is a fast paced, high performing team, the Hiring Manager travels frequently and the team manage multiple high profile / large scale projects. The Team Assistant must be able to work independently with little direction. 
Duties to include: 

  • Managing meetings for  leadership team - ensuring that all meetings are scheduled in diaries, making sure documents are updated, booking meeting rooms.  These may be internal project meetings or meetings with external vendors/partners      Supporting GM and the wider team with requests as required 
  • Diary management / meeting management 
  • Travel booking / management   
  • Expense management for GM and team as required 
  • Invoicing, managing PO's, managing vendor queries
  • Working closely with other EA’s, internal stakeholders to arrange senior level meetings
  • Sending out requests for meeting papers, consolidating information, collating data, formatting papers for all meetings and distribution 
  • Assisting with preparing presentation materials 
  • General coordination of the team 
  • Setting up new starters, assisting with facilities, ordering IT, inductions etc
  • Ad hoc admin as required           

Key Requirements:  

  • Must have high attention to detail and the ability to multi-task
  • Exceptional communication skills, both written and verbal - ability to review meeting documents, re-format if required, ensure spelling and grammar is consistent 
  • Must have exceptional time management, ability to organise others as well as themselves 
  • Excellent Interpersonal skills and Stakeholder management 
  • High level of confidentiality 
  • Must have experience supporting a team
  • Must have experience in expense and travel management
  • High level of flexibility, maintain business continuity in an ever changing environment
  • Intermediate to advanced Microsoft Word and PowerPoint 

This is a full time position based in North Sydney paying up to $450 a day including Super. 
Due to the role being a year long contract, candidates on a Working Holiday Visa will not be considered. 
Please apply now! 

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