Team Assistant| Full time| Long term Temp

Job description

• North Sydney
• Year long contract
• $450 a day including Super

This role supports the General Manager Business Segment Design and Build, as well as his wider team of Executive Managers, Program and Project Managers . This is a team size of 6 people with the view to grow. 

This is a fast paced, high performing team, the Hiring Manager travels frequently and the team manage multiple high profile / large scale projects. The Team Assistant must be able to work independently with little direction.
 
Duties to include:

• Managing meetings for  leadership team - ensuring that all meetings are scheduled in diaries, making sure documents are updated, booking meeting rooms.  These may be internal project meetings or meetings with external vendors/partners 
• Supporting GM and the wider team with requests as required
• Diary management / meeting management
• Travel booking / management 
• Expense management for GM and team as required
• Invoicing, managing PO's, managing vendor queries
• Working closely with other EA’s, internal stakeholders to arrange senior level meetings
• Sending out requests for meeting papers, consolidating information, collating data, formatting papers for all meetings and distribution
• Assisting with preparing presentation materials
• General coordination of the team
• Setting up new starters, assisting with facilities, ordering IT, inductions etc
•  Ad hoc admin as required

        
Key Requirements: 

• Must have high attention to detail and the ability to multi-task
• Exceptional communication skills, both written and verbal - ability to review meeting documents, re-format if required, ensure spelling and grammar is consistent
• Must have exceptional time management, ability to organise others as well as themselves
• Excellent Interpersonal skills and Stakeholder management
• High level of confidentiality
• Must have experience supporting a team
• Must have experience in expense and travel management
• High level of flexibility, maintain business continuity in an ever changing environment
• Intermediate to advanced Microsoft Word and PowerPoint

This is a full time position based in North Sydney paying up to $450 a day including Super.
 
Due to the role being a year long contract, candidates on a Working Holiday Visa will not be considered.
 
Please apply now!