Ministerial and Parliamentary Services Coordinator

Job description

Ministerial and Parliamentary Services Coordinator (Grade 8/9) - NSW Government

• $550 per day + super
• Immediate start - initial 4 month contract with likely extension
• Sydney Olympic Park location
• Full time, Monday to Friday

The Ministerial Services and Committees team operates in the Office of the Commissioner. We are responsible for delivering a range of Ministerial and Parliamentary services, along with administration and secretarial services for nine statutory and RFS committees.

The Ministerial and Parliamentary Services Coordinator plays a pivotal role in the ensuring the success of the Ministerial Services and Committees team through the delivery of optimal Ministerial and Parliamentary services and resources.

Responsibilities include:

• Coordinate and draft professional Ministerial and Parliamentary documents, including briefings, submissions, House Folder Notes, Budget Estimates Notes and Questions on Notice, ensuring information is accurate, relevant and delivered within critical deadlines
• Research and draft high-quality correspondence, advice and responses to ad hoc queries to meet the needs of the Minister, Commissioner, our agency partners, stakeholders and other relevant parties
• Maintain inboxes and correspondence databases to ensure items and requests are effectively registered, triaged, coordinated, tracked and responded to within set timeframes using relevant RFS systems
• Establish and maintain collaborative working relationships with Ministerial staff, RFS management, staff and volunteers, stakeholders and subject matter experts to achieve the best organisational and community outcomes
• In consultation with the Director and Manager, prepare documents to support the response to and report on the outcomes of inquiries, audits and government business cases
• Coordinate responses to eCabinet submissions and government reporting requirements (eg DaPCo)
• Ensure quality, accuracy, timeliness and version control in a fast-paced environment involving a significant workload and changing priorities and deadlines
• Maintain an awareness of government policies, priorities and events

Skills and experience:

• Strong communication abilities, with a particular emphasis on advanced writing skills
• A degree or other qualification in a relevant discipline or equivalent expertise
• Awareness of Parliamentary and Government processes
• A well organised and motivated team player who is able to work independently to contribute to the team’s success
• Strong attention to detail, the ability to multi-task and an ordered approach
• The ability to establish and maintain working relationships with a range of staff, volunteers, subject matter experts and stakeholders to provide great customer service
• Knowledge of HPE/TRIM and SAP, along with Microsoft suite, would be an advantage
• Genuine appreciation and understanding of a volunteer-based community service

About the organisation:

The NSW Rural Fire Service protects the community and our environment by minimising the impact of fire and other emergencies. Our shared vision is to provide a world standard of excellence in the provision of a volunteer-based community fire and emergency service.

The NSW RFS is established under the Rural Fires Act 1997 and is responsible for preventing and suppressing fires in rural fire districts, as well as being the lead agency for bush fire-fighting across the State.

For over 100 years the NSW RFS has been a significant part of the history and landscape of NSW and is widely acknowledged as the largest volunteer fire service in the world.

Fighting fires and protecting the community from emergencies is the most visible aspect of the NSW RFS. The Service also has many responsibilities as the lead agency for bush fire management and mitigation in NSW. Working closely with other agencies, the NSW RFS responds to a range of emergencies including structure fires, motor vehicle accidents and storms that occur within rural fire districts.

If this sounds like you, please email a copy of your resume to Brooke Dover at brooked@charterhouse.com.au

Applications closing soon.