Administrative Support Officer

Job details

Location: VIC - Melbourne
Reference: Ad-37012
Posted: 12 months ago

Job description

The Administrative Support Officer is responsible for administering delivery of the Training Program, designed to provide opportunities for specialist trainees to rotate through an expanded range of settings. The primary focus of this role is to administer the contracts, activities and reporting requirements of the Training Program.

Key responsibilities:

  • Provide administrative support for the delivery Training Program
  • Develop strong external stakeholder relationships to ensure the collaborative delivery of the program.
  • Administer the contractual and reporting requirements
  • Be the first point of contact for training related enquiries.
  • Monitor the inbox and respond to queries as appropriate.
  • Maintain and upload training setting data into the portal, and contribute to the preparation of information relating to the contractual, reporting and project governance requirements
  • Update and maintain the database
  • Provide assistance to project managers on project reporting and budget requirements.
  • Provide administrative support for the organisation of meetings as required including development of agenda, writing of minutes, and completing follow-up action.
  • Other general administration duties, tasks and projects as delegated.


Essential Experience required:


  • Previous experience in a professional association / membership body.
  • OR previous experience in a student administration / education administration role.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to liaise with a wide range of stakeholders, and to manage internal and external stakeholder requirements.
  •  Excellent organisation and time management skills. Attention to detail.
  • Ability to work independently with initiative and limited direction, and as part of a team.
  • Advanced skills in MS Office
  • High capacity for multi-tasking and prioritisation.


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