Executive Support Officer

Job details

Location: Parramatta
Salary: 43.2
Job Type: Temporary
Reference: 108678
Posted: 3 months ago

Job description

Executive Support Officer - NSW Government

  • $43.20 per hour + super
  • Immediate start - Initial 6 month contract with view to extend
  • Parramatta location with occasional days required in the CBD office/Hybrid
  • Full time, 38 hours/week

This large NSW Government department is seeking an experienced Executive Support Officer for an initial 6 month contract with an immediate start. You will be working alongside the Executive Director with the role offering hybrid flexibility and a supportive, friendly working environment. The ideal candidate will have extensive administration experience in supporting Senior Leaders.


Responsibilities include but not limited to:

  • Assess and prioritise requests to facilitate the optimal use of the executive’s time
  • Manage the Executive Directors calendar/diary, information flow, records and correspondence
  • Coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda
  • Draft and prepare correspondence, agendas, minutes, presentations and briefing notes
  • Gather, collate and provide background information for the executive to support informed decision making and planning
  • Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery
  • Build and maintain relationships with other business areas

Skills & Experience

To be successful, you ideally would have:

  • Previous experience in an Executive Assistant or Executive Support role
  • High level diary management skills
  • Demonstrated high level interpersonal and communication (written and oral) skills with an ability to build and maintain effective working relationships with a variety of stakeholders
  • Ability to prioritise and undertake simultaneous duties/projects to deliver successful outcomes while maintaining a high standard of professionalism
  • Well-developed organisational skills, including the ability to work independently and manage time effectively
  • Highly proficient with demonstrated experience in programs such as Office 365, Zoom, Teams, Sharepoint, One Note etc.
  • Government experience is beneficial but not essential, we require someone who is able to manage the complexities and processes of the working environment

If this sounds like you and for further information, please email a copy of your updated resume to Brooke Dover at


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