Professional Support

Program Coordinator

Job details

Location: Hawthorn East
Salary: $85-$90k + super
Job Type: Permanent
Reference: 100770
Posted: about 2 months ago

Job description

  • Working with high level professionals in an essential industry 
  • CBD East fringe suburb | Hybrid working model | Public transport accessibility  
  • Supportive, inclusive culture, that offer the opportunity to grow and develop  


About the company   

You will be working for a specialist medical college that provides education, training, knowledge and advice through the delivery of programs to Medical Practitioners who are training for or occupying management roles and positions. This is an exciting Melbourne based opportunity for a senior administrator to work within a respected and essential industry, allowing for the growth and development of their existing skill set.  


The successful candidate will also be responsible for the following:   

  • Co-ordinate the delivery of the Specialist Training Program (STP), 
  • Co-ordinate the contractual, financial and reporting requirements for training settings approved for STP funding 
  • Be the first point of contact for STP-related enquiries 
  • Maintain and upload training setting data into the Department of Health’s RIDE portal, and contribute to the preparation of information relating to the contractual, reporting and project governance requirements for the  STP contract with the Department of Health.  
  • Update and maintain the database and records/Content Management System (CMS) 
  • Develop and implement an auditing program for health setting expenditure associated with Rural Support Loading and Supervision/PICS support. 
  • Collect and analyse survey data for trainees occupying STP positions and determine how this information may feed into new initiatives and improvements. 
  • Oversee the EOI process for identifying and assessing new STP positions and contribute to the identification and development of additional STP training positions in rural/regional areas and in private hospitals.  
  • Organise meetings as required including development of agenda, writing of minutes, and completing follow-up action 
  • Liaise with relevant staff regarding new applicants, accreditation and recommendations for training posts to ensure alignment with Commonwealth funding requirements.  
  • Develop strong external stakeholder relationships with health settings, the Department of Health and other Specialist Medical Organisations to ensure the collaborative delivery of the STP program. 


  • Student administration / education administration role/ Project Officer/ coordinator experience advantageous  
  • Ability to work independently with initiative and limited direction, 
  • Excellent verbal and written communication skills.  
  • Excellent interpersonal skills with the ability to liaise with a wide range of stakeholders, and to manage internal and external stakeholder requirements.  
  • Excellent organisation and time management skills. Attention to detail.  
  • Ability to work independently with initiative and limited direction 
  • Advanced skills in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.  
  • An understanding of financial concepts, terminology and reporting, and the ability to monitor budgeted income and expenditure.  
  • High capacity for multi-tasking and prioritisation. 



  • Working in an Inclusive, supportive, and friendly smaller team culture  
  • Opportunity to grow and expand existing skill set   
  • Hybrid working from home and in office model (1 day in office at the moment) 
  • Provide all necessary working from home equipment  
  • 5-minute walk from the station 

**Only shortlisted candidates will be contacted for further discussion. ***  
If you are interested in this role please APPLY today.  
At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace