Accounts Payable, 12 month Fixed Term Contract, CBD, Advertising

Job description

About the Company:

Global advertising company based in Sydney CBD. 

About the Role:

12 month fixed term contract covering a maternity leave.
 
Your role is to assist with the integrity, accuracy and timeliness of the payment process and reporting and to assist with compliance with internal and external financial requirements, ensuring effective management so that systems and controls which are set in place perform as required.

This includes processing and monitoring payments and expenditures and as well as processing staff expense claims and credit cards. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, that employees are paid their expenses in a timely and appropriate manner and suppliers are paid within established time limits.

• Responsible for maintaining the internal control environment of the Oracle approval system
• Ensure all invoices in Oracle are coded correctly with no more than 20 invoices in the distributor queue at any one time. Escalate invoice queries as soon as identified
• Responsible for setting up new users and assist with training of Oracle
• Management and administration of Oracle system
• Respond timely to Oracle queries
• Upload approved invoices from Accounts Payable email inbox to Oracle, prepare batches of invoices and post to Oracle. Review coding for accuracy
• Prepare the payments report for approval every Tuesday (and on specific required dates) prior to writing the payment in Oracle
• Manage the upload of payments into Bank and confirm payment processed
• Print remittances & update payment in Oracle
• Process manual cheques
• Process tax, payroll and other compliance payments
• Respond timely to staff invoice and payment status queries
• Ensure urgent (prompt) payment requests are legitimate and signed off appropriately
• Manage supplier payment terms to ensure key suppliers are paid in accordance with company trade terms and the business maintains positive cash flow
• Conduct regular reviews of policies and procedures to identify issue or provide improvement to current procedures and systems and continually review and update the process of accounts payment to ensure maximum efficiency is achieved
• Review of credit card statement processing in Concur - ensure queries are resolved and journals coded correctly and processed
• Ensure journals match off against cash payments and only legitimate business expenses are claimed
• Communicate with corporate card holders for approval deadlines
• Responsible for setting up new corporate card holders and cab-charge card holders including all necessary sign-offs | approvals
• Review of cab-charge / Uber charges monthly process including all journals
• Staff expenses
• Month end supplier ledger reporting and assist with other month end reporting

About You:

• Minimum 2 years’ experience in full function AP roles
• Previous large ERP systems highly desired, particularly SAP
• Ability to work in fast paced environment
• You will be adaptable and with the ability to multitask
• Candidates who have experience with systems integrations and migrations will be highly regarded