Clerical Officer

Job description

• NSW Government Council 
• Rooty Hill Location
• 3 Month Contract - possibility to extend
• $33.46 p/h + Super

• For the provision of plant administration and other clerical functions, including but not limited to, the provision of quality plant and vehicle administrative functions
• Act in accordance with the NSW Work Health Safety Act 2011, Work Health Safety Regulation 2017 and the Work Health and Safety (WHS) System.

• Relevant administration experience in a similar role.
• Skills in various databases and Microsoft software.
• Basic understanding and knowledge of trades services administration.

• Well-developed communication skills
• Previous experience in a works depot/mechanical workshop type environment
• Knowledge of applicable legislation/regulations
• Demonstrated commitment to customer service
• Ability to work within a team environment
• Availability to work flexible working hours
• Class C driver’s licence

• Provision of a high level of customer service, including reception and clerical support for the section
• Raising and finalising work order requests
• Accurate maintenance of computerised databases/applications and timely report generation
• Production of quality word processing including reports, correspondence, specifications etc., for the section
• Maintenance of various record systems and files
• Purchase and receiving of plant and mobile assets
• Prompt attention and response to counter, telephones and radio base
• Prompt processing of time sheets, leave forms, reports etc.

• Provide quality reception service to the section.
• Provide quality clerical and office support to the section.
• Promptly respond to telephone calls.
• Operate and enter data into Tech1 applications.
• Provide information and prepare management reports from computer applications, as required.
• Process customer requests in accordance with Service Level Agreements.
• Job order data entry and reporting.
• Maintain registers, records, files and documents.
• Collect and redirect forms such as time sheets, files, leave forms, notices etc., as required within appropriate timeframes.
• Process injury reports, workers compensation claims and assist with induction of new employees.
• Provide data entry and word processing services for the section.
• Maintain stationary supplies and record allocations.
• Assist staff in the section, as required.
• Process invoices and expedite payments for suppliers and contractors.
• The management of volunteers if required by the role.