Personal Assistant

Job description

• Personal Assistant supporting senior leadership, providing high-level support to three advisors in a dynamic, fast-paced Sydney CBD office.
• Flexible work arrangements, enjoy hybrid work-from-home options while managing calendars, travel, client communications, and meeting preparation.
• Competitive salary and benefits, up to $100K + super, with the opportunity to grow and shape a newly created role in a collaborative, vibrant team.

• Managing calendars, scheduling appointments, and coordinating meetings across all three advisors
• Coordinating domestic and international travel arrangements, including itineraries, bookings, and expense reconciliations
• Preparing meeting minutes, board packs, presentations, and other professional documentation
• Calling and liaising with clients, assisting with onboarding new clients, and following up on queries
• Managing correspondence, emails, and general administrative tasks to ensure nothing falls through the cracks
• Supporting the smooth delivery of client-facing activities, ensuring a professional and polished experience
• Acting as a key point of contact for internal teams, fostering effective communication and collaboration

• 2–3 years’ experience in an administrative, executive support, or similar role
• Presentable, approachable, and confident in client interactions
• Easy-going, positive, and enjoy building rapport with colleagues and clients
• Organised, proactive, and capable of managing competing priorities
• A team player who fits into an open, collaborative, and fun culture
• Experience with Outlook, XPM, and Ignition desirable
• Accounting or professional services experience is beneficial but not essential

• Collaborative environment with regular team catch-ups
• Social events including end-of-quarter drinks, Christmas parties, and other celebrations
• A culture where your input and personality matter as much as your skills
• Opportunity to shape and grow a newly created role
• Direct exposure to senior leadership, work in a supportive, vibrant, and transparent culture
• Be part of a team that works hard but also knows how to have fun