Office Coordinator

Job description

• Be the welcoming face of the business while ensuring smooth daily operations in a fast-paced environment.
• Temp opportunity offering $38 per hour + super, start date Monday 9th February 2026
• Assist with an office relocation project based in the Sydney CBD, providing hands-on support to ensure a smooth and efficient transition.

• Serve as the primary point of contact for visitors, clients, and staff, ensuring a welcoming and professional atmosphere
• Handle phone calls, emails, and inquiries, directing them to appropriate team members and managing correspondence effectively
• Assist with ad hoc administrative tasks as requested, including scheduling, data entry, and document preparation
• Manage relationships with suppliers and coordinate deliveries, handling any discrepancies or issues that arise
• Oversee the booking system for meeting rooms, ensuring that rooms are scheduled appropriately, and conflicts are resolved
• Prepare meeting rooms for scheduled events, including setting up equipment, arranging seating, and ensuring the space is clean and ready for use.
• Plan, organize, and execute work-related events, including team-building activities, corporate functions, and client meetings
• Monitor and manage stock levels across all office areas, including stationery, kitchen supplies, and other essential materials
• Assist with onboarding new employees, including preparing workstations, organizing orientation materials, and ensuring a smooth integration into the office environment

• Proven experience in a busy front desk or reception role, with strong office coordination skills, minimum 3 years’ experience preferred.
• Ability to work effectively within a team, fostering a collaborative and supportive work atmosphere
• Familiarity with office software and systems, including MS Office Suite and office management tools
• Bring a positive, energetic, and engaging presence to the office, contributing to a lively and welcoming work environment
• Approach challenges with enthusiasm and a solution-oriented mindset, eager to tackle tasks and find innovative ways to support the team