Executive Assistant

Job description

Opportunity for an experienced Executive Assistant to support a Chief Executive in an iconic medical institution | Six month contract, immediate start date

• An opportunity to work with C-Suite executives in a well known medical institution, previous exposure to health setting is desirable
• You will be providing executive support to Chief Executive members of staff, previous experience is essential  
• Initial six month contract, close to public transport

The organisation located close to Melbourne CBD, the Executive Assistant will provide support to C-suite members of staff. You will have previous expereince in supporting executive leaders, be forward thinking and previous exposure to health settings is highly desirable.

Responsibilities will include:  

• Diary management and providing relevant meeting papers for CEO and Executives
• Provide Board Support, send out meeting invites, distribute board papers and take minutes and action points. Upload all documents to the Board portal.
• Travel management and planning for the CEO and Board Members.
• Handle highly confidential and sensitive subject matters with professionalism which pass through the CEO’s office
• Maintain effective working relationship with internal and external  stakeholders
• Identify and asses when a matter should be escalated to the CEO
• Receive all incoming communication to the CEO and determine the suitable course of action  

You will have the following: 

• Previous experience in an executive support role  
• Medical or Not for profit experience highly desirable
• Intermediate knowledge of the MS office suite including Word, Excel and Outlook 
• Be hard-working, punctual, and organized 
• Work effectively and autonomously to specific deadlines while maintaining a high level of accuracy  
• Excellent communication skills 

Benefits:

• Work with a passionate team of experts, with a wealth of skills and experiences
• Work in a friendly, supportive & professional environment 

Please note you will need to obtain a police check before commencing this role.  

If this sounds interesting or you would like to hear more, please contact me at nicole@charterhouse.com.au or simply apply online with your CV, including a cover letter.

At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace.