Executive Assistant

Job details

Location: Richmond
Job Type: Temporary
Reference: 107267
Posted: 10 months ago

Job description

Opportunity for an experienced Executive Assistant to support a Chief Executive in an iconic medical institution | Six month contract, immediate start date

  • An opportunity to work with C-Suite executives in a well known medical institution, previous exposure to health setting is desirable
  • You will be providing executive support to Chief Executive members of staff, previous experience is essential  
  • Initial six month contract, close to public transport

The organisation located close to Melbourne CBD, the Executive Assistant will provide support to C-suite members of staff. You will have previous expereince in supporting executive leaders, be forward thinking and previous exposure to health settings is highly desirable.

Responsibilities will include:  

  • Diary management and providing relevant meeting papers for CEO and Executives
  • Provide Board Support, send out meeting invites, distribute board papers and take minutes and action points. Upload all documents to the Board portal.
  • Travel management and planning for the CEO and Board Members.
  • Handle highly confidential and sensitive subject matters with professionalism which pass through the CEO’s office
  • Maintain effective working relationship with internal and external  stakeholders
  • Identify and asses when a matter should be escalated to the CEO
  • Receive all incoming communication to the CEO and determine the suitable course of action  

You will have the following: 

  • Previous experience in an executive support role  
  • Medical or Not for profit experience highly desirable
  • Intermediate knowledge of the MS office suite including Word, Excel and Outlook 
  • Be hard-working, punctual, and organized 
  • Work effectively and autonomously to specific deadlines while maintaining a high level of accuracy  
  • Excellent communication skills 


  • Work with a passionate team of experts, with a wealth of skills and experiences
  • Work in a friendly, supportive & professional environment 

Please note you will need to obtain a police check before commencing this role.  

If this sounds interesting or you would like to hear more, please contact me at or simply apply online with your CV, including a cover letter.

At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace.

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