Professional Support

Project Officer

Job details

Location: Geelong
Salary: 105000
Job Type: Permanent
Reference: 104986
Posted: 6 months ago

Job description

  • Geelong located | Hybrid working – 3 days in office | Full time - Permanent
  • Supporting Director and Business Manager and wider program
  • Supporting a high performing team | Internationally recognised Project

An opportunity to play a critical part in this trailblazing $40 million dollar project which is working towards a more sustainable, eco-friendly manufacturing initiative.  


As a Senior Administrator, you will work closely with the Business Manager to ensure smooth operations and contribute to the growth of the project.  



Your key responsibilities will include: 

  • Provide strong administrative support to the Business Manager, maintaining effective communication channels and assisting with day-to-day operations. 
  • Efficient Systems and Processes: Streamline and optimize administrative systems and processes to enhance productivity and efficiency within the project. 
  • Information Management: Manage and organize project-related information, including documentation, correspondence, and databases, ensuring accuracy and accessibility. 
  • Calendar and Meeting Management: Coordinate calendars, schedule meetings, and make necessary arrangements. Prepare agendas, take minutes, and follow up on action items. 
  • Financial Support: Assist in financial tasks, such as budget tracking, expense reporting, and invoice management, in collaboration with the Finance team. 
  • Project administration: Support the administrative support of various project activities, including reporting, minute taking, organising events and presentations. 
  • Stakeholder Communication: Facilitate effective communication between internal and external stakeholders, ensuring timely and accurate information flow. 


About you 

  • Proven experience as a Senior Administrator or similar role, demonstrating a high level of organizational and administrative skills. 
  • Excellent communication skills, both written and verbal, with the ability to liaise effectively with stakeholders at all levels. 
  • Strong attention to detail, ensuring accuracy and precision in documentation and information management. 
  • Proficiency in using productivity tools, such as MS Office Suite and ideally project management software. 
  • Ability to multitask, prioritize workload, and adapt to changing priorities in a fast-paced start-up environment. 
  • A proactive mind set, taking initiative, and identifying opportunities for process improvement. 
  • A positive and collaborative attitude, working effectively within a team to achieve project goals. 
  • Other adhoc admin duties 



  • Friendly, growth mind set culture – high performing team  
  • Hybrid WFH and in office model - Geelong  
  • Accessibility to Gym and other facilities  
  • 17% superannuation + generous leave allowance  
  • EAP program  
  • Involvement in an industry leading/ trail blazing project - $40 million  


If this sounds like you please APPLY today! 

** Due to the high volume of applicants, only shortlisted candidates will be contacted ** 

At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace.