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Professional Support

Senior Administrative Assistant

Job details

Location: Victoria
Salary: $65,000 - $70,000 package
Job Type: Permanent
Discipline:
Reference: 100109
Posted: about 1 month ago

Job description

 
  • Career progression opportunities | MVP VIP’s each month 
  • CBD Inner Location | Modern, Corporate Offices 
  • Access to building amenities (including the gym) | Quarterly social events 
     

We are currently have exciting opportunities for two Senior Administrative Assistants (2IC when Business Manager isn’t on site) working with a well-known and reputable Service Office business. They are one of the leading organisations in their industry and take pride in working as a team and facilitating a progressive working culture!!  
The two opportunities are both in the inner city suburbs of Melbourne.  
 
Your key responsibilities:  

  • First point of contact for clients – face to face and over the phone  
  • Oversee the onsite operation if the Business Manager is not onsite (2IC) 
  • Organise and schedule all serviced office client move ins and outs. 
  • Meeting and greeting customers with a friendly and helpful disposition  
  • If Reception cover is provided by another staff member, ensure relieving the Receptionist at the front desk as required, including but not limited to covering lunches and other absences. 
  • Appropriate handling of sales and leasing enquiries for storage, car parking, boardrooms and offices as required. 
  • Maintain a well-presented reception, meetings rooms and boardrooms. 
  • MSS (Storage) enquiries, move ins & outs 
  • Oversee Boardrooms enquiries and Boardroom bookings on a day-to-day basis and upsell services as required. 
  • Assist with the checking in process with clients alongside the Business Manager.  
  • Meeting with clients to discuss one on one our products and services 
  • Assist with monthly billing process and debt collection calls    
  • Attend regular building walks and onsite meetings if required    
  • Training of staff if required   

To be successful in the role you will have: 

  • Ideally experience in a corporate office environment, providing administrative support to a diverse client base. 
  • Professional communication skills, both written and verbal  
  • Immaculate presentation - corporate attire 
  • Excellent attention to detail & the ability to learn new systems quickly 
  • A friendly, vibrant and approachable disposition. 
  • Able to work in the in the office 5 days a week 
  • Working knowledge of Microsoft Office including Word, Outlook, Excel and PowerPoint 

 
Benefits & culture: 

  • CBD + Inner City suburb location - based near public transport 
  • Offered excellent training and a supportive work environment 
  • Work with passionate industry leaders 
  • Have the opportunity for career progression pathways 
  • Access to building amenities – including gym facilities 
  • Quarterly social events + ½ yearly wider company events 
  • Development programs 

 
Please APPLY today or contact amanda@charterhouse.com.au for a confidential discussion.  
 
At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace.