Accounts Payable Officer, 6 month fixed term contract, Adelaide, IT

Job description

About the Company:

My client is a global leader in consulting, technology services and digital transformations and are at the forefront of innovation to address the parameter of their client’s opportunities in the advancing world of cloud and platforms.  
                                                          

About the Role:

The Accounts Payable Officer has responsibility to ensure daily, weekly and period end transactional activities as well as internal and external customer queries are performed in a timely, efficient and accurate manner. Work collaboratively with other Team Members and Finance Management to meet the output objectives.

Primary Duties & Responsibilities

Internal/External mail

• Receive and process mail on a daily basis
• Ensure mail process is followed and completed by COB each day
• All incorrect mail to be returned to relevant company reception office with applicable return letter attached by COB each day
• Ensure all mail is filed ready for processing

Accounts payable inbox

• Proactively deliver timely and accurate information to external and internal customers upon request to resolve/investigate issues;
• Inbox to be monitored and categorized throughout the day within the team
• Invoice processing
• Ensure all invoice have correct invoice approval form attached
• All incorrect invoices to be followed up with the correct department
• Accurate and timely processing of invoices and relevant documentation received for payment
• Adhere to all cut off and processing deadlines within each payment cycle
• Correct filing of all entered invoices after processed 

Expense claims

• Audit all expense claims as per travel and expense policy guidelines
• All incorrect expense claims are to be followed up with the individual employee
• Accurate and timely processing of expense claims
• Correct filing of all entered expense claims after processed

Payment Runs

• Follow payment run process map to ensure payment runs are completed and processed as per agreed finance timelines
• Ensure all audit and tax requirements are met
• Process payment and obtain required bank approvals to complete payment run process
• Generate remittance advices for both supplier and employees
• Correct filing of all payment run documentation and approvals

Foreign exchange process

• Accurate and timely processing of all foreign exchange invoices as per end of month deadlines
• Generate outstanding Invoices report for Finance
• Liaising with the Finance team ensure that all payments are matched and processed accurately

Manual Payments

• Obtain correct approval for all manual payment requests prior to payment
• Process accurate payment of all manual payment requests
• Correct and timely matching of all manual payments to avoid duplicate payments

AMEX Administration

• Initiate all new approved Amex applications
• Maintain register for all new and cancelled Amex cards
• Distribute cards as required
• Provide required monthly reports to HR
• Cancel cards as advised
• Provide adhoc statements as requested

Statistics/Registers

• Complete monthly statistics as per dashboard requirements
• Maintain all required registers and issue log on a weekly basis

Team Collaboration

• Attend team meetings
• Ensure that defined quality management procedures (e.g. up to date procedures) are adhered to and updated
• Identify improvement opportunities to achieve improved throughput / cost effectiveness / smarter practices
• Builds and maintain customer relationships and manage customer expectations on daily service delivery

About You:                

Ability to demonstrate initiative

• Providing timely, accurate and appropriate advice to managers and staff in relation to queries they may have
• Pro-actively consider process improvements and efficiencies
• Assisting with minor systems issues – liaising with external support teams

Relationships

• Develop effective working relationships across the business and team

Measures of Success:

• Current Monthly Statistical Reporting
• Achieving personal KPIs
• Essential Selection Criteria:
• Demonstrable experience and ownership of a wide range of end to end processes
• Good working knowledge of Oracle and Microsoft Office
• Ability to ensure compliance to policy while still being flexible within approval boundaries
• Excellent customer service skills, both written and oral

Desirable Experience:

• Ability to implement change and process improvements.

Demonstrated Values:

• Ability to handle difficult situations in a calm and assertive manner, while maintaining positive internal and external relationships
• Ability to prioritise and balance the workload to meet deadlines and provide high quality service
• Commitment to providing outstanding customer service
• Strong processing, analytical and organisational skills

How to apply:
To apply for this role please click APPLY now. JN-170889