Part-Time Receptionist/Administrative Officer

Job description

This is an exciting opportunity for you to become an integral member of a national, highly regarded body corporate responsible for the administration and operation of the wholesale national energy market across Australia.  You will be working in a supportive, encouraging and progressive environment and will focus on providing dedicated support to the wider company and ensure all reception and administrative tasks are handled efficiently and effectively.  

IMPORTANT NOTE: 

This role is a part time role with the below hours which are, non-negotiable.  

Wed – 9.30am to 6.00pm 

Thurs and Fri – 8.00am to 4.30pm 

22.8hrs per week 

 
 
Key responsibilities will include: 

• Meet, greet and signing in of visitors.  

• Directing visitors to appropriate meeting rooms.  

• Answering of centralised switchboard and direction of queries to appropriate staff at a range of sites in Melbourne, NSW, Queensland and Adelaide.  

• Provide office support including general administration, maintain cab voucher distribution, dispatch of mail and courier deliveries, site security administration, CRM, log NEM bank guarantees, travel bookings, maintenance of kitchen supplies and co-ordination of meetings rooms (including set up, seating layout, video conferencing and catering needs).  

• Raise building maintenance request and check on progress of calls. 

• Assist with credit card reconciliations and expense claims and manage the office petty cash. 

• Provide secretarial and administrative support to a range of managers/departments as required 

• Maintain the electronic diary for all meeting rooms and associated equipment bookings in the office 

 
Essential Knowledge and experience required to be successful  

• High level (minimum four years), experience in a receptionist/administrative role within a corporate environment.  

• Strong communication and interpersonal skills.  

• Well- developed organisational, planning and problem solving skills. 

• Excellent working knowledge of MS Office applications including Word, Excel, Outlook and PowerPoint.  

• Ability to self-manage and prioritise work and work well within a team environment.  

• Possess an excellent telephone manner and have the ability to problem solve and direct queries to the correct areas whilst dealing with complex issues.  

• Ability to quickly adapt to a changing environment.