Administration Assistant

Job description

• Administration Assistant
• ASX listed Australian property group
• Full time
• Sydney location

Are you a detail-oriented, organised individual with a passion for supporting teams and making operations run smoothly? If so, we have an exciting opportunity for you to join our client’s dynamic company as an Administration Assistant!

The Company:

You will be working for a leading ASX Listed property group with over three decades of experience in property investment and funds management.

The Culture:

A dynamic and forward-thinking company committed to delivering a positive and supportive work environment. Offering family-friendly working hours, clear career paths and advancement opportunities as well as investing in employees learning, development professional growth.

The Role:

As an Administrative Assistant/Receptionist, you will be the first point of contact for clients, partners, and team members, ensuring a warm and welcoming atmosphere that sets the tone for excellence. This role requires a combination of organisational prowess, communication skills, and a customer-centric approach. This role will require you to be based across numerous centres with the 3 main being Pacific Square, Eastgate Bondi Junction and Rockdale Plaza.

Duties:

• Greet visitors with a friendly demeanour, offering assistance and ensuring a positive first impression
• General reception duties including contractor sign in & maintaining key register
• Assist with facilities management tasks, such as coordinating repairs and maintenance
• Manage incoming and outgoing mail and packages, ensuring timely distribution
• Assist with facilities management tasks, such as coordinating repairs and maintenance
• Monitor and maintain office supplies, placing orders as necessary to ensure adequate inventory
• Keep track of all correspondence with tenants regarding the collection of PLI/COC, and make sure that these are received by the deadlines specified.
• Ensure information collected is updated in Yardi
• Coordinating travel arrangements and accommodations for team members
• Assisting with document preparation, including reports, presentations, and correspondence
• Raise all purchase orders and ensure the purchase order summary is kept up to date.
• Conduct casual lease audits of malls daily/weekly to verify adherence to bookings, site specifications, and reporting

• About you:

• Strong experience in Office Management, ideally with experience in Retail Centre management administration but not essential
• Strong communication skills, both verbal and written.
• Excellent organizational abilities and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• A positive attitude and a willingness to learn and adapt.