Administrative Support Officer

Job description

• Preparation of advanced correspondence including letters, memoranda and reports
• Filing, photocopy and collating documents
• Relieving the Executive of administration type functions
• Dealing with confidential and sensitive material
• Assist managers and other staff to provide timely and accurate responses to internal and external enquiries.
• Set up and maintain various individual databases to ensure information can be effectively stored and retrieved. 
• Answer telephone calls and provide advice and guidance to the callers.
• Assist in the provision of clerical support in the department as required.
• Provide a range of administrative services to the Department’s management team to ensure their activities are coordinated with other staff and that their activities are effectively supported.
• Research and collate information as required for the Department’s management team.

• Excellent organisation skills and experience in the provision of effective administrative support, and ability to prioritise
• Good written and verbal communication skills and experience in working with minimal supervision
• Demonstrated intermediate level word processing and spreadsheet skills. Experience using outlook, word and excel
• Previous Government experience would be desirable
• A self-starter with 4 years of experience in a similar role