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Professional Support

Office Manager/PA

Job details

Job Type: Permanent
Discipline:
Reference: 100675
Posted: about 2 months ago

Job description

  • ASAP Start
  • Alexandria Location - parking available 
  • Dual role - Office Manager and Personal Assistant 
  • Working for boutique construction company!

 

About the role:

As the Office Manager and Personal Assistant, you will act as the main point of contact for administrative support for a boutique construction firm in Alexandria.  You will be responsible for the daily office management whilst supporting the Director with a wide range of administrative duties. 

 

The ideal candidate will be outgoing and personable and a real team player who loves working in a collaborative environment and supporting the wider business on a daily basis. Prior experience in the Contruction industry would be preferred but not essential for this role. 


Due to the nature of the role, this role will be based in the Alexandria office on a daily basis. 

 
Duties within the role will include but not be limited to:

  • Daily management/coordination of the office
  • Diary management/Email Management
  • Stakeholder management
  • Travel coordination when required 
  • Document preparation 
  • Project coordination 
  • Overseeing office moves 
  • Facilities management 
  • Meet and greet visitors 
  • Sales Administration 
  • Generating reports and data
  • Finance Administration
  • Assisting with design plans and quotes
  • Liaising directly with the Managing Director as actioning tasks on his behalf

 

About you:

  • 3-5 years + in a similar PA/Office management role
  • Exceptional attitude, immaculate presentation, communication, and interpersonal skills are key to success in this role
  • Stakeholder management 
  • Experienced in MS Suite and outlook
  • Experienced in using Xero - preferred 
  • Solution focused and proactive nature
  • Resilient and able to push back when required 
  • Ability to manage and prioritise workload effectively 
  • Able to work autonomously and make decisions on behalf of the Executive team

 

What next
If you believe you are suitable for this role, please contact Katie Rushworth via email on Katie@charterhouse.com.au