Administration and Executive Assistant

Job description

• ASAP start
• 6 months
• Full time, Monday to Friday
• A police check and two reference checks will be conducted for the successful candidate after the interview stage

• Maintain the Director's diary, monitor and screen telephone enquiries and review and prioritise the Director's incoming and outgoing mail to assist in the management of the Director's available time.
• Manage the Director(s)'s incoming communications as agreed with the Director(s), including all correspondence, email, telephone, fax and note appropriate tracking protocols to ensure deadlines are dealt with in regard to importance, priority and urgency, and work flow is maintained, including when the
  Director(s) is out of the office.
• Manage travel and other organisational arrangements including conference bookings for the Directors' and other portfolio staff as required with consideration to whole of portfolio needs.
• Undertake projects relevant to portfolio needs including setting project objectives and plans, implementing project strategies and reporting on results.
• Prepare draft responses for correspondence, briefings and other written advice for review by the Director(s) ensuring tracking protocols are in place for referred matters.
• Liaise with the Director(s) on workload and priority issues that may require additional secretarial resources and provide support across the EA team if required in times of exceptional demands.
• Undertake other tasks at the discretion of the Director(s).

• Extensive EA experience, preferably in the government sector
• Excellent communication skills
• Permanent working rights 
• Ability to take initiative and support the team where required
• Efficient, confident and hardworking