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Facilities Manager for Leading Financial Services Firm

Job details

Location: VIC - Melbourne
Discipline:
Reference: Ad-17852
Posted: 6 months ago

Job description

This is an exciting opportunity for you to become an integral member of a market leading organisation. You will be working in a supportive, encouraging and progressive team environment. The sky is the limit in this role as you will play an integral part in the business. 
 

Your main responsibilities will include, but are not limited to:

 

* Process & Manage requests on Facilities Management tool and regularly update work activity

* Support WHS committee by ensuring safe work practises / environment

* Administer security & access through Access Cards & Security Register

* Administer guest and employee on-site parking

* Coordinate onsite repair and maintenance activities

* Support space and utilisation planning

* Monitor quality of service for goods and services providers (eg Cleaners, Security provider, Caterers, etc.)

* Plan and raise necessary orders for site office supplies 

* Administer Cab-Charge Tickets

* Travel arrangement for staff members. 

* Prepare supplier invoices to ensure accurate and on time payment

* Ensure all morning mailroom duties are completed and all outgoing mail is ready for collection

* Support onsite catering requirements

* Ensure all deliveries of parcels are tracked after delivery or pickup

* Coordinate & support onsite special events 

 

Must haves to be successful:

 

* Proven experience as an office manager or facilities manager in a corporate environment

* Familiarity with office management procedures 

* Ability to work with minimal supervision 

* Excellent planning and organisation skills 

* Solid verbal and written communication skills

* Excellent knowledge of MS Office

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