Office Manager for Global Law Firm

Job details

Location: VIC - Melbourne
Reference: Ad-18528
Posted: 10 months ago

Job description

An incredible opportunity to work for an elite Global Law Firm, operating in over 40 locations, working in virtually every country in the world. Offices are located in Melbourne’s buzzing CBD, with some of the best views of Melbourne. Fantastic transport links across the whole City.

You will be part of a globally minded, enterprising, collaborative organisation committed to excellence. Working with the Australian Partners and Regional Management team to ensure the smooth running of the Australian offices with respect to Facilities, Office Management, Procurement and Records Management.

Key responsibilities include but are not limited to:

  • Managing rosters and absences and OH&S requirements.
  • Conducting evaluations, performance management and other key HR annual processes
  • Manage tenancy security system and office card access for all staff
  • Responsible for negotiating corporate rates with hotels and serviced apartments
  • Manage Airline contract for Australia
  • Liaise with building management on all office related matters and repairs
  • Liaise with local IT on client floor AV faults and repairs
  • Manage and monitor any lease related matters and further fit out works
  • Manage relationship with all office suppliers and vendors
  • Responsible for the maintenance and upkeep of the office space, including: office cleaners, carpet cleaners and air conditioning maintenance etc
  • Testing of the Emergency Response System
  • Ensure smooth running of office events and activities
  • Responsible for engaging temporary wait staff and external caterers for key events
  • Manage the Office Administration budget
  • Invoice management

To be successful you will:

  • Degree holder in Business and Administration or other related fields (preferred)
  • Previous office management experience in a legal environment
  • Experience managing Practice Assistants or Legal Sec's
  • Ability to proactively  identify critical business issues and deal with appropriately
  • Exceptional people management skills, including high level influencing skills
  • Ability to negotiate effectively and commercially
  • High level communication skills both written and verbal
  • Maintain confidentiality and sensitivity of information and use discretion when dealing with such matters


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