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Executive Assistant

Job details

Location: NSW - Sydney
Discipline:
Reference: Ad-45129
Posted: 4 months ago

Job description

About You:
Charterhouse are looking for an experienced Executive Assistant to join a leading Construction and Engineering firm based in the CBD. This role will be supporting two senior Directors as well as a wider team. This is an excellent opportunity for an EA looking for their next challenge and thrives from working in demanding and fast paced environments.

Key responsibilities include:

  • Provide extensive diary management, including coordinating of meetings, managing diary bookings, venues, equipment and catering bookings, notifying of appointments and resolving booking conflicts according to business priority
  • Process and prioritise all items received from employees, including invoices, contracts, presentations, invitations and correspondence for approval, in a timely manner
  • Manage incoming telephone calls advising to those which require action, and response, and re-directing
  • Monitor, review and prioritise any incoming emails
  • Manage all the travel requirements (interstate and overseas)
  • Expenses

To be successful you will:

  • Extensive experience in a similar role
  • Demonstrated experience in managing a complex executive diary and in arranging detailed travel arrangements (interstate and overseas) 
  • Proven ability to draft and review Management papers, reports and correspondence 
  • Proficiency in the user of Microsoft Office Suite (e.g. Outlook, Word, PowerPoint) to an Intermediate – Advanced level
  • Well developed written and verbal communication skills
  • Ability to manage competing priorities and meet deadlines, whilst maintaining a high level of attention to detail  
  • Ability to work autonomously with a high degree of professionalism, whilst being able to work collaboratively within a team as required 

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