Executive Assistant

Job description

About You:
Charterhouse are looking for an experienced Executive Assistant to join a leading Construction and Engineering firm based in the CBD. This role will be supporting two senior Directors as well as a wider team. This is an excellent opportunity for an EA looking for their next challenge and thrives from working in demanding and fast paced environments.

Key responsibilities include:

• Provide extensive diary management, including coordinating of meetings, managing diary bookings, venues, equipment and catering bookings, notifying of appointments and resolving booking conflicts according to business priority
• Process and prioritise all items received from employees, including invoices, contracts, presentations, invitations and correspondence for approval, in a timely manner
• Manage incoming telephone calls advising to those which require action, and response, and re-directing
• Monitor, review and prioritise any incoming emails
• Manage all the travel requirements (interstate and overseas)
• Expenses

To be successful you will:

• Extensive experience in a similar role
• Demonstrated experience in managing a complex executive diary and in arranging detailed travel arrangements (interstate and overseas) 
• Proven ability to draft and review Management papers, reports and correspondence 
• Proficiency in the user of Microsoft Office Suite (e.g. Outlook, Word, PowerPoint) to an Intermediate – Advanced level
• Well developed written and verbal communication skills
• Ability to manage competing priorities and meet deadlines, whilst maintaining a high level of attention to detail  
• Ability to work autonomously with a high degree of professionalism, whilst being able to work collaboratively within a team as required