Executive Assistant

Job details

Location: Victoria
Job Type: Contract
Reference: 109305
Posted: 5 months ago

Job description

  • Full time + 12 month fixed term | Support to Faculty Head | University  
  • CBD location | Hybrid working, 3 days in office | Public transport accessible  
  • 17% super | Extra leave days over Christmas | Learning development budget  

This full time 12-month fixed term position is best suited to an experienced Executive Assistant/ Senior Personal Assistant with Higher education industry experience. This is a maternity leave contract that can open doors for other opportunities within the University. Working with a friendly, collaborate and hands on team.  


The successful candidate will be responsible for the following:  

  • High level administrative support to Faculty Head  
  • Management of diaries, daily schedules, email, travel, appointments, preparing agendas, events coordination etc.  
  • Liaise with high level and senior internal and external stakeholders to coordinate meetings and other events.
  • Liaise with internal groups, public and private sector agencies. 
  • Provide administration support to wider senior faculty team. 
  • Support projects where necessary. 
  • Other adhoc responsibilities as requested by Faculty Head. 


  • Experience working as Executive Assistant or Senior Personal Assistant  
  • Ideally you have worked in the higher education industry  
  • Exceptional stakeholder engagement skills - must be professional and be able to speak to high level stakeholders 
  • Must be an organised, proactive and comfortable in a fast-paced environment jumping into conflicting priorities  
  • Ability to prioritise work, high attention to detail, ability to take the initiative  
  • Time management skills, comfortable working towards deadlines   
  • Tech Savvy – excel skills is a must 


  • High performing, friendly, supportive culture and team 
  • Hybrid working – 3 day in office, 2 from home 
  • Opportunity to grow and develop existing skill set  
  • Opportunity for further employment after fixed term contract is complete  
  • Provide working from home equipment - inc computer, desk, chair etc 
  • External training and development budgets  

**Due to high volume of applications; only shortlisted candidates will be contacted for further discussion. *** 
If you are interested in this role please APPLY today. 
At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace 


This job has expired!