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Executive Assistant

Job details

Location: VIC - Melbourne
Discipline:
Reference: Ad-47225
Posted: 23 days ago

Job description

Executive Assistant 

  • Play a pivotal role in a large community focused organisation
  • Be part of a dedicated & passionate team
  • Varied role with key projects and office management

About the Company

This growing Aged Care provider has an exciting opportunity for an experienced and proactive EA. Reporting directly into the CEO whom is dynamic and very well-respected. This pivotal role will work closely with a well-tenured team and will offer variety and the chance to be involved in collaborating on key initiatives. This role requires a high performer who is a stickler for detail, and whose values are aligned with one of community based organisation.  

About the Role;

  • Provide high level, professional and confidential administrative/ secretarial support to the Head
  • Coordinate extensive diary and email management
  • Minute taking, research, agendas and document preparation
  • Communicate and build strong relationships with the board
  • Screen all incoming calls and be a key stakeholder liaison on behalf of the Principal
  • Provide support with event preparation and board meeting co-ordination
  • Attend to enquirers f in a timely and discrete manner
  • Process invoices & expenses
  • Office management duties including maintaining an efficient filling systems and archiving reports/ papers

The ideal candidate will have; 

  • Demonstrated experience in a similar high level administration support role to a senior executive within an organisation
  • Experience within the community/ not-for-profit/ government sector (highly desirable) 
  • Experience in following office procedures and policies
  • Intermediate knowledge of the MS office suite including Word, Excel and PowerPoint
  • Expertise in providing extensive diary management and minute taking to an executive team
  • Excellent communication skills both verbal and written, in particular accurate spelling and grammar
  • The ability to build strong relationships with internal and external stakeholders
  • The ability to thrive in a fast pace environment, managing a heavy workload
  • High use of initiatives and problem solving skills
  • The ability to be flexibility with workings hours when required

Benefits
The role of Executive Assistant will allow you the opportunity to be part of passionate, collaborative and warm community and be an integral part of that network in ensuring the best possible care services are delivered. The office is located close to public transport, however parking is provided &you can take advantage of salary packaging benefits. 

Please APPLY today or contact lizr@chaterhouse.com.au for a confidential discussion. 

This job has expired!