Executive Assistant

Job details

Location: VIC - Melbourne
Reference: Ad-51096
Posted: 2 months ago

Job description

  • A Dynamic and Supportive team culture 
  • CBD Location | Public transport access 
  • Immediate Temporary Opportunity | VISA applicants welcome

We are looking for an experienced Executive Assistant to support a senior member of the team for 6 weeks (potential for extension). This is a great opportunity to work in a large education organisation who employee over 400 staff members located in Melbourne's CBD.  


  • Required to work closely with senior member and complete requests with minimal directive 
  • Manage the calendars and appointments, including the preparation of daily schedules and sending of all documentation and pre-reading material in a timely manner for Director
  • Liaise with internal and external stakeholders to coordinate meetings and other events
  • Attend meetings with the Director, summarising and preparing detailed and accurate minutes
  • Respond as first point of contact to a broad range of incoming enquiries that require an excellent working knowledge of the organisation and the  priorities and commitments of the individual
  • Researching and booking travel arrangements for staff members 


  • Must be an experienced EA (4-5 years ideal)
  • Experience working in a busy role  
  • Must be proficient in Outlook/ Diary/ Calendar Management
  • Must have strong initiative and organisational skills 
  • High level attention to details with administrative tasks 
  • Must be immediately available 
  • Exceptional communicator (written and verbal)
  • Strong interpersonal skills
  • ***Must have a currently/valid Police Check and Working With Children Check, or willing to obtain them** 


  • Great culture that support their employees 
  • Grow and develop skills  
  • Ability to start immediately  

**Applicant on WHV's are welcome to apply** 
**Only shortlisted candidates will be contacted for further discussion. *** 
If you are interested in this role please APPLY today. 
At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace 

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