Executive Assistant

Job details

Location: VIC - Melbourne
Reference: Ad-51408
Posted: 3 months ago

Job description

This is a fantastic opportunity to work with an inclusive Healthcare organisation in Melbourne. They are an essential service and a pivotal not for profit organisation in Victoria, caring for the community and their welfare. They are looking for an experienced Executive Assistant to support a senior member who is dynamic, proactive and can manage a busy board. 

Key responsibilities:   

  • Required to work closely with the CEO and complete requests with minimal directive 
  • Manage the calendars and appointments, including the preparation of schedules and sending of all documentation and pre-reading material in a timely manner
  • Manage board papers
  • Liaise with internal and external stakeholders to coordinate meetings and other events
  • Attend meetings  summarising and preparing detailed and accurate minutes
  • Respond as first point of contact to a broad range of incoming enquiries that require an excellent working knowledge of the organisation and the  priorities and commitments of the individual
  • Researching and booking travel arrangements

To be successful in this role, you will have;

  • Previous experience as a proactive EA to senior managers
  • Demonstrated experience supporting a the Board
  • Experience working in    
  • Must be proficient in Outlook/ Diary/ Calendar Management
  • Must have strong initiative and organisational skills 
  • High level attention to details with administrative tasks 
  • Exceptional communicator (written and verbal)

***Must have a currently/valid Police Check and Working With Children Check, or willing to obtain them** 


  • Great culture that support their employees  - flexible working available
  • Leave loading and salary packaging benefits 
  • Dedicated learning and development program

**Only shortlisted candidates will be contacted for further discussion. *** 
If you are interested in this role please APPLY today. 
At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace 

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