Executive Assistant

Job description

About the role

As the Executive Assistant to the General Manager you will have full diary management as well as complete support on a one to one basis with the General Manager. 

This is a full time position based in the CBD working for a reputable engineering firm. The role is paying up to $40+Super p/h and is due to start within the next 2 weeks.

You must have:

• The ability to show initiative and prioritize work accordingly
• Prior experience supporting senior management in an administrative role
• Overseeing events and presentations when required
• The ability to manage a heavy workload and maintain flexibility to a fast paced environment
• Ability to work to deadlines whilst planning, coordinating and delivering projects
• Professional and able to work across several tasks at one time
• Arrange travel for a number of staff and coordinate team members and meetings
• Manage expenses for applicable staff members
• Intermediate to advanced Microsoft Office skills are crucial to be considered for this role (Outlook, PowerPoint, SharePoint and Excel)
• You will be well presented and have the confidence to deal with a variety of stakeholders, whilst managing multiple tasks in a dynamic and fun environment.
• This role requires an individual with outstanding communication skills and a positive attitude who is adaptable with the ability to communicate with various organizational levels. 

Duties:

• Acting as the point of contact between the executives and internal or external colleagues
• Organising meetings and booking meeting rooms
• Handling correspondence directed to managers
• Making travel arrangements and detailed travel itineraries
• Taking dictation and minutes and writing them up subsequently
• Producing reports and presentations
• Maintaining the current filing and database system, and looking for ways to improve current systems

How to apply 

Working within a collaborative and dynamic environment this is an opportunity not to be missed. The role has potential to be extended however candidates on a Working Holiday Visa are welcome to apply!  To be considered for this role please click "Apply"