Team Assistant

Job description

​​​​​​​Working for an Australian national wholesale open-access data network project based in Melbourne’s CBD
Key responsibilities

• Diary management, meeting coordination and prioritisation of critical activities in support of Manager
• Team based meeting management, preparation of material and facilitation;
• Produce Reports and Presentations as required to support operational activities;
• Manage travel arrangements and be the central point of contact for all inquiries regarding travel bookings and associated expense claim management;
• Liaise regularly with key stakeholders, executives, general managers and their assistants;
• Coordinate facilities and office space requirements for the group;
• Co-ordination of recruitment and on-boarding activity for new employees;
• Co-ordinate events and team based activities
• All other administration / coordination tasks as required

To be considered you will have:

• Intermediate to advanced user of all Microsoft Word products including Outlook, PowerPoint and Excel.
• Demonstrate working in an environment where time management, quality and proactive operations are required
• Previous experience in an Administrative role supporting senior managers and their teams
• Proven ability to plan, co-ordinate and follow through on projects
• Strong editorial and proof reading skills