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Executive Assistant – NSW Government

Job details

Location: NSW
Discipline:
Reference: Ad-8396
Posted: 5 months ago

Job description

THE ROLE:
  • The primary purpose of the role is to support the Executive Director within the department
  • Provision of high level executive secretarial and executive support including preparing confidential briefing notes, reviewing correspondence and identifying and prioritising urgent issues
  • Maintaining the Executive Director’s diary including arranging meetings, training and travel. 
  • Other key features of the role include meet & greet of clients, catering set up, preparation of meeting rooms.
  • Diary management with experience of managing conflicting diary issues
  • Booking of travel, word processing, data entry, faxing, photocopying, phones.
  • Processing of invoices in accounting system.
  • Meeting preparation and support
  • Meeting scheduling
  • Ad hoc admin support to the wider team
  • Support for solving IT issues.
We are looking for a highly organised individual with extremely strong attention to detail, who has previous experience in providing high level executive support and administrative services in a similar role.
 
SKILLS REQUIRED:
  • At least 3-5years experience
  • Background in the public sector would be preferred
  • Strong interpersonal & communication skills
  • Competent in and basic understanding of Microsoft Office Suits 
  • Systems experience required SAP would be beneficial but necessary
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