Personal Assistant and Operations

Job description

• Play a pivotal role in one of the largest independent schools in Victoria
• Be part of a dedicated & innovative collegiate network
• Receive 6 weeks annual leave and generous remuneration

About the Company

This large, prestigious, independent school have a unique and exciting opportunity for an experienced and proactive Operations Assistant and PA. This role is really varied and requires strong project skills. Reporting into the Vice Principal & Director of Corporate Services, who are both very well-respected, this integral role will work closely with a well-tenured administrative team and will offer a wealth of variety including the chance to be involved in collaborating on key initiatives. This high performing and innovative college is based in the Inner Eastern suburbs among impressive grounds and offers a supportive and collaborative culture. The college comprises of 4 schools, with over 2,000 students and approximately 800 staff. If you looking to take the next step in your career into a fast-paced, dynamic environment then look no further.

About the role;

• Provide high level, professional and confidential administrative/ secretarial support to the Vice Principal and Director of Corporate Services.
• Effectively communicate and build strong relationships internally across the college and with key suppliers.
• Pivotal involvement in project work for the Director of Corporate Services, including operational oversight of outsourced contracts.
• Assist the Vice Principal with key processes and documentation associated with:
  • College Tours
  • Allowances
  • College Policies and Procedures
  • Key government agencies
  • Emergency Management
  • Child safety
  • College operational matters
• Assist in the preparation and distribution of correspondence, documentation, reports and presentations.
• Provide valued support with event preparation & research activities as required.
• Take a proactive approach in supporting the Vice Principal and Director of Corporate Services managing their time to meet their daily, weekly and future deliverables.
• Attend to inquiries in a timely and discrete manner.

About you;

• The ideal candidate will have demonstrated and successful experience in a similar high level administration support role, project role or operational role, within a fast-paced environment.
• We require the successful candidate to be proactive and hit the ground running, therefore previous experience within the education sector would be desirable and / or professional services.
• A relevant tertiary qualification is highly desirable
• Due to the varied nature of this role and the involvement in operational matters, previous experience delivering projects or operational process improvements will be advantageous.
• Experience in following office procedures and policies.
• Technology and innovation play a key part in the day-to-day work, therefore advanced knowledge of the MS office suite and SharePoint. 
• Exceptional communication skills both verbal and written, in particular accurate spelling and grammar.
• The ability to think ‘bigger picture’ and build strong lasting relationships with internal & external stakeholders.
• You will have the ability to thrive in a fast-paced environment, managing a heavy workload.
• You will have a positive and proactive approach to work, and the ability to utilise strong problem-solving skills.

Benefits

This role will allow you the opportunity to be part of passionate, collaborative, warm and fun community, where you will be an integral part of that network in ensuring students receive the best possible education. The high-level nature of the role gives you exposure to the entire college to build effective working relationships. This role offers generous remuneration along with 6 weeks annual leave and an impressive employee well-being program. Please note that the college is located close to public transport, however parking is provided.

How to Apply

If this unique role sounds like it would suit you, please click APPLY, along with your cover letter or contact Liz on 03 8610 6114 for further information. Please note that all applicants are required to obtain a national police check and WWCC. All applications will be treated with discretion.

At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace.