Executive Assistant

Job details

Location: VIC - Melbourne
Reference: Ad-29164
Posted: over 1 year ago

Job description

This is an exciting opportunity for you to become an integral member of a market leading, global brand. You will be working in brand new offices based in the Eastern suburbs in a supportive, encouraging and progressive environment. The sky is the limit in this role as you will play an integral part in the business. You'll enjoy a campus-style working environment surrounded by natural green spaces with a gym, café and childcare facilities on-site; and your parking will be paid for.
Key responsibilities include:

  • Provide extensive diary management, including coordinating of meetings, managing diary bookings, venues, equipment and catering bookings, notifying of appointments and resolving booking conflicts according to business priority. 
  • Process and prioritise all items received from employees, including invoices, contracts, presentations, invitations and correspondence for approval, in a timely manner.  
  • Manage incoming telephone calls advising to those which require action, and response, and re-directing
  • Monitor, review and prioritise any incoming emails
  • Manage all the travel requirements (interstate and overseas)
  • Expenses

To be successful you will:

  • Extensive experience in a similar role
  • Demonstrated experience in managing  a complex executive diary and in arranging detailed travel arrangements (interstate and overseas) 
  • Proven ability to draft and review Management papers, reports and correspondence 
  • Proficiency in the user of Microsoft Office Suite (e.g. Outlook, Word, PowerPoint) to an Intermediate – Advanced level. 
  • Well developed written and verbal communication skills
  • Ability to manage competing priorities and meet deadlines, whilst maintaining a high level of attention to detail  
  • Ability to work autonomously with a high degree of professionalism, whilst being able to work collaboratively within a team as required 

This job has expired!