Executive Assistant

Job details

Location: VIC - Melbourne
Reference: Ad-31056
Posted: over 1 year ago

Job description

This is an exciting opportunity for you to become an member of global management consulting firm. You will be working a supportive, encouraging and progressive environment.
Key responsibilities include: 

  • Provide extensive diary management, including coordinating of meetings, managing diary bookings, venues, equipment and catering bookings, notifying of appointments and resolving booking conflicts according to business priority.  
  • Process and prioritise all items received from employees, including invoices, contracts, presentations, invitations and correspondence for approval, in a timely manner.   
  • Manage incoming telephone calls advising to those which require action, and response, and re-directing  
  • Monitor, review and prioritise any incoming emails  
  • Manage all the travel requirements (interstate and overseas)  
  • Expenses  

To be successful you will: 

  • Extensive experience in a similar role 
  • Demonstrated experience in managing  a complex executive diary and in arranging detailed travel arrangements (interstate and overseas)  
  • Proven ability to draft and review Management papers, reports and correspondence  
  • Proficiency in the user of Microsoft Office Suite (e.g. Outlook, Word, PowerPoint) to an Intermediate – Advanced level.  
  • Well developed written and verbal communication skills  
  • Ability to manage competing priorities and meet deadlines, whilst maintaining a high level of attention to detail   
  • Ability to work autonomously with a high degree of professionalism, whilst being able to work collaboratively within a team as required  


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