Executive Assistant

Job description

1 x Executive Assistant

• Day rate: $330 + super
• 12 month contract
• Sydney, CBD – Full time in the office, flexibility to WFH after initial 3 months 

Our client, a leading Financial Services organisation is seeking for a temporary executive assistant to join their team at their gorgeous, state of the art offices in the heart of Sydney CBD.

We are looking for an individual that is highly experienced and ideally with a background in Banking or Financial Services.

As the Executive Assistant you will be providing advanced administrative support to a director and their team. Responsibilities include but not limited to managing schedules, coordinating meetings, handling confidential information, and performing various tasks to enhance executive effectiveness. The successful candidate will have C Suite experience within a fast-paced and dynamic environment.

Role responsibilities:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Screen and handle phone calls, emails, and other forms of communication, ensuring important matters are addressed promptly
• Efficiently manage and coordinate the executive's schedule, including scheduling meetings, appointments
• Maintain diaries across multiple time zones
• Arrange and coordinate domestic and international travel
• Process invoices and expense claims.  Act as a subject matter expert for policies and procedures
• Monitor and reconcile expense reports, ensuring compliance with company policies.
• Work cooperatively with other Executive Assistants across the group

Skills & Experience

• Minimum 3 years previously as a C Suite EA working within Banking or other Financial Services industry
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.
• Demonstrated ability to engage confidently with a variety of stakeholders
• High level of relationship building and influencing skills
• Strategically minded, pre-empting and / or resolving issues 
• Highly competent in Microsoft Office with strong computer literacy skills
• Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism
• Business/Secretarial College diploma or equivalent.

If you are an experienced, dynamic and motivated Executive Assistant looking for their next opportunity please apply today! Applications will be closing ASAP!   

Please apply today if you have the skills and experience for the role.