Personal Assistant

Job details

Location: VIC - Melbourne
Reference: Ad-38743
Posted: 11 months ago

Job description

 $80-85 package 
Maternity contract, potential to go perm 
Construction firm 
A chance to work for one well recognised and respected Australian construction firm. This organisation is looking for a Personal Assistant to join and be part of the innovative, progressive culture. With operations spanning across APAC, you will be working in a forward thinking, fact paced, people focused business with beautiful offices and a culture,
This is an incredible opportunity for a PA or EA looking to progress within their career and take on further responsibility.    
Responsibilities will include, but are not limited to: 

  • Provide extensive diary management, including coordinating of meetings, managing diary bookings, venues, equipment and catering bookings, notifying of appointments and resolving booking conflicts according to business priority.   
  • Process and prioritise all items received from employees, including invoices, contracts, presentations, invitations and correspondence for approval, in a timely manner.    
  • Manage incoming telephone calls advising to those which require action, and response, and re-directing   
  • Monitor, review and prioritise any incoming emails   
  • Manage all the travel requirements (interstate and overseas)   
  • Expenses   

To be considered for this opportunity, you must have:  

  • Extensive experience in a similar role, ideally within Construction.   
  • Demonstrated experience in managing  a complex executive diary and in arranging detailed travel arrangements (interstate and overseas)   
  • Proven ability to draft and review Management papers, reports and correspondence   
  • Proficiency in the user of Microsoft Office Suite (e.g. Outlook, Word, PowerPoint) to an Intermediate – Advanced level.   
  • Well developed written and verbal communication skills   
  • Ability to manage competing priorities and meet deadlines, whilst maintaining a high level of attention to detail    
  • Ability to work autonomously with a high degree of professionalism, whilst being able to work collaboratively within a team as required   



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