Executive Assistant

Job description

• Executive Assistant
• ASAP start date
• 1-2 months with opportunity to go permanent
• Sydney CBD with WFH flexibility
• $45-50 + super an hour

Our client is looking for an experienced Executive Assistant for a temporary position in Sydney CBD. The initial contract will be for 1-2-months with potential to extend further. 

The ideal candidate will have experience in working as an Executive Assistant within a fast-paced environment and have the ability to manage a busy and varied workload with competing deadlines. 

This role will require someone to take the lead within the team support, to be a self-starter and to hit the ground running with the admin function. As the Executive Assistant you will be supporting the head of resident operations with a range of coordination and administration tasks.

The company:

Exciting opportunity to join a global leader in urban regeneration, property, and infrastructure development, our client shapes the future of cities around the world. With a legacy spanning over 60 years, their commitment to sustainability, innovation, and community engagement sets them apart.

Main duties:

• Serve as a trusted partner to our Executive Leadership Team, providing crucial support and helping to execute strategic initiatives
• Master the complex schedules of our executives, ensuring meetings, events, and travel arrangements are flawlessly coordinated.
• Developing scripts for LIVE events and coordinating with speakers
• Act as the primary point of contact for internal and external stakeholders, conveying information effectively and ensuring alignment across teams.
• Prepare agendas, take meeting minutes, and follow up on action items to ensure decisions are implemented effectively.
• Manage special projects and initiatives on behalf of the Executive Leadership Team, from conception to completion.
• Compile and analyse data to generate reports and presentations that provide insights and support decision-making.
• Assisting with ad hoc special projects as requested.

About you:

• Minimum of 5 years’ experience in an Executive Assistant role
• Ability to thrive in a fast-paced environment and adapt to changing priorities with ease.
• Exceptional organizational skills with a keen eye for detail and the ability to manage multiple tasks simultaneously.
• Ability to work well within a team environment
• Excellent computer skills including Microsoft Office, in particular Teams, PowerPoint, SharePoint and Excel
• Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.
• Discretion and professionalism when handling sensitive information and confidential matters.