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Operations Coordinator

Job details

Location: NSW - Sydney
Discipline:
Reference: Ad-50809
Posted: 5 months ago

Job description

Operations Coordinator 

Macquarie Park location - moving to a brand-new office in May 2021
2 Positions available - one permanent role and one 12-month FTC
$65K-$75K + Super


About the company
Global pharmaceutical business with cutting edge development in pharmaceutical drugs. With almost 20,000 staff globally, they focus on therapeutic treatments in areas that will improve and prolong lives

About the role
I am seeking two experienced Operations Coordinators for a permanent role and a 12-month Fixed term Contract in Macquarie Park. 
As the Operations Coordinator, you will take a leading role in the day-to-day coordination of the office with duties and responsibilities that will include but not limited to: 
 
Duties to include:

  • Day to day office coordination 
  • Handling incoming enquiries 
  • Facilities coordination - including securing access passes and parking allocation 
  • Mail distribution/Scheduling couriers
  • Document preparation i.e. compile and collate agendas, presentations, and reports
  • Raise invoices Preparation of operations manuals and compliance 
  • Assistance with significant projects
  • Meeting coordination 
  • Marketing Administration 
  • Inducting new starters and assisting with onboarding 
  • Meeting Coordination
  • Assist with coordination's for the forthcoming office relocation
  • Liaise with internal and external stakeholders
  • Be the first point of contact for all queries 
  • Coordinate travel bookings 
  • Act as the 'go to' person in the office 
  • Coordinate internal events and meetings 
  • Provide administrative support to the Business Operations Team
  • Supervising the office coordinator and administration team  


Experience needed:

  • High level communication skills both written and verbal
  • Strong background in Administration/Operations/Events
  • Ability to work independently and part of a team
  • Positive approach to work and colleagues
  • High level attention to detail
  • Highly organised
  • Ability to work autonomously 
  • Exceptional attention to detail and organisation skills
  • Ability to manage competing deadlines in a calm and professional manner
  • Ability to lead with tasks and communications within the team 
  • Strong experience in MS Suite
  • A real team player

Follow links to apply 

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